Go to "www.webchartmd.com" and click on the "log in" button.



Then on the next page type a username and password into the fields and click the "submit" button. If the user has done this successfully the view will change and the user will now be in the web portal with the user's name displaying near the top of the page.



The Inbox Folder

This folder contains all the items that the user has received from the care provider that are awaiting transcription. In this folder view the user can see the date when the transcription was dictated, and uploaded as well as whether the item is STAT or not. The user can also see information about which care provider the file is from and the dates that the file was dictated and uploaded. Click the "search" button at the top of the screen to search items by their dictation date, upload date or the care provider's first or last name.



Searching for a Dictation

To search for a document click the "search" button on the main menu and enter the parameters to be used. Once either a CP first name, CP last name, uploaded from, uploaded to, or a filename has been entered click the "search" button.



The Rejected Folder

This folder contains all the items that have been sent to the care provider and that the care provider rejected because of erroneous material. All of the same information about a file that can be viewed in the inbox can be seen and, in addition, the rejection reason, and the patient's demographic information can also be seen. Once again there is a search feature that can be used.



Searching for a Transcription

To search for a transcription click the "search" button on the main menu and enter the parameters to be used. Once either a filename, ID #, first name, or last name has been entered click the "search" button.



Submitting a Transcription

By selecting one line or multiple lines, or by control or shift clicking them and pressing the "submit" button files can be submitted to the care provider. Once the files that need to be sent to the care provider are selected click the "submit" button and the files are sent on their way.



Updating/Changing Demographics

First make sure that no pop-up blocking software is enabled and select a single document. Once a single document is selected click the "demographics" button.



When the "demographics" button is clicked a pop-up will display with all the information that can be changed for that patients. Once the changes have been entered click the "update" button and the changes are made on the server.



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